Using Zoom video conferencing in the age of Covid-19
You’ve undoubtedly seen the warnings about Zoom security in recent days as schools, businesses, and families have used their online meeting tool to communicate during the coronavirus pandemic. The good news is that there are many ways to protect yourself from these vulnerabilities and continue to use this popular tool.
I’ll be the first to admit my addiction to Zoom. Once my team started working from home, I was the first to encourage widespread use of the platform, and luckily we haven’t had any problems ourselves, but others haven’t been so lucky.
The problems stem from how Zoom’s default behavior worked until this weekend when setting up a meeting. If someone could find or guess your meeting number, they could join your meeting, perhaps without your knowledge, in what is being called a “Zoombomb”. Then, depending on your meeting settings, they might share their screen and beginning displaying pornography or share a file that could infect your computer with malware. Either way, it’s not exactly an experience you want to share with your colleagues, family, or friends.
Here are some tips for preventing an unwanted user from joining your Zoom meeting:
- Don’t publicly post your meeting link on the Internet so that others can find it.
- Always require the use of a password to join your meeting. The password can be easily embedded in the URL you share to make it so that users do not need to actually enter the password.
- Turn on the “Enable Waiting Room” feature so that the meeting host needs to approve each user before they enter the meeting.
Implementing these changes will go a long way toward ensuring that the only surprise in your next video call is about how your coworker cut their own hair!
Zoom published a blog post titled “How to Keep Uninvited Guests Out of Your Zoom Event” that includes additional tips.